Before we developed Agenda, I used OmniFocus for everything — even things it wasn’t intended for. And I still use it, but my usage has dwindled to the point that I could easily replace it with Apple’s Reminders apps. It’s basically just a way to track a few tasks that become due repeatedly.
Since I started using Agenda full time, many of the tasks I used to undertake with OmniFocus have been moved across. Note taking, project planning, and research are all now in my Agenda app.
I got into OmniFocus originally when the Getting Things Done (GTD) hype was at its peak, and I have internalized many aspects of GTD.
The last few days I have been thinking about taking even more of the load off of OmniFocus, and I have added a special project to my General category. In the project, I have three notes: Daily Tasks, Inbox, and Soon. These are somewhat inspired by GTD, though not rigorously following the rules.
I intend to use Inbox to gather things to handle quickly, when I don’t have time to organize. I will move items in that note to other notes when I find a few minutes.
Daily Tasks is a little check list of stuff I have to do today; things to buy at the shop, a bill to pay, that sort of thing. Each day, I just delete the contents, and add the new tasks for the coming day.
Soon is stuff I should do at some point in the coming weeks, but which doesn’t have a high priority. I have it there just so that I see it each day and remind myself it still has to happen. It’s a bit like my procrastination list of tasks.
Just having notes like this wouldn’t be very useful unless they were very quick to find. To facilitate this, I have them all marked as “On the Agenda”. Now, when I go to my On the Agenda overview, I see these notes there every time, in addition to the specific projects I am working on that day. It’s a collated summary of what is important to me now. In the GTD terminology, On the Agenda is like a dynamically updating, continuous review. Every time I go there, I am reminded I still need to buy some milk.