When linking a note to a calendar event, all guests get a notification

calendar

#1

In meetings I often invite members to events (Google Calendar). When I link an Agenda note to that event, apparently Agenda modifies the event, and all invited members get a notification that the event was modified.

They get an email saying something along the lines of

Changed: agenda://note/7416E29D-891F-45FC-ABFD-5E98B1B00274

This is really bad, first I don’t want them to see that I linked a note to the event, and second they definitely shouldn’t be disturbed every time I link a note to an event.

Can this be removed or at least made optional?


#2

I see the problem. Unfortunately we can’t control that the events gets marked as modified so either we don’t insert the link to Agenda or we need to accept the notifications. We’ll have a look if we can indeed a preference whether to insert the agenda link in events that have invitees and should probably make that be off by default. Thanks for the feedback!


#3

Splendid, thanks! I feel a bit embarrassed now to link a note, knowing they will all get a notification.


#4

I agree, I am loving the app, but I was very surprised to see that it modified the event. I don’t care if it modified my own events, but any event that has attendees should not have this link inserted.

An option in the app settings would be a great way. As I would prefer not having it add the link when there are other attendees in the event.


#5

I agree, I don’t want to send meeting updates whenever I link an event. This seems to be a recent thing, because it wasn’t doing this before.

I don’t actually want a link to agenda to be added to my calendar. I just want to have the information from the event in Agenda.


#6

This seems to be a recent thing, because it wasn’t doing this before.

Before the 2.0 the addition of links to the calendar wasn’t always reliable, we fixed that and this has probably made it more obvious. In the next update we’ll disable the addition of links in events with invitees by default.


#7

This is really a big problem! Is there a way to vote this issue up?


#8

It will be fixed in the next update, no need for upvotes.


#9

I was wary of notes going to invitees.

I created a calendar that only I can see - Event Notes. If I want to link an agenda note to an event, I duplicate the event and place it into the Event Notes Calendar. I then link my Agenda notes only to “Event Notes” and only I see that there are notes associated with the meeting.

This does involve an extra step. On the other hand, one look at my calendar lets me know that there is a note associated with an event or meeting - just because there is a duplicated “Event Notes” entry.


#10

I was not aware that Agenda did this and agree that this needs to be addressed swiftly.

I just spent the beginning of my week explaining to several funders and organization partners (who are not tech savvy) why another meeting invitation went out, why they can’t see the “agenda://“, did we change the agenda, is the meeting cancelled, etc.

BTW, I’m using Outlook and still the same issue.


#11

A quick update, we’ve just released the 2.1 update, which should no longer add links to events that have attendees.