Request for Shortcuts Capabilities

Shortcuts
1

Drew, Any plans on adding these capabilities in Shortcuts to:

  1. Remove from On the Agenda
  2. Move to trash
  3. Move to (insert variable)

I have an extensive shortcut that does a lot in Agenda, when the time comes to clean up unfortunately it is a manual process.

Thanks,

Mario.

2

Hi Mario,

I’ll need to check. I would have thought you could already remove a note from On the Agenda, but maybe we missed it.

Don’t think we have move to trash, but could add it.

Can’t you get Move to … working with a variable? I guess shortcut requires that the variable be a project or something. That seems like a no-brainer.

Note that in the meantime, we have x-callback-url, which you can use in Shortcuts. It’s not as pretty, but I expect that you could do the move-to-variable one just using the name of the project.

We also have the MCP server which exposes more operations than Shortcuts does today, including moving notes between projects. You use that from an AI assistant.

We’ll look into your requests. Thanks!

Drew

4

My fault, you are correct the “Set on the Agenda to Off” is being used. To give you more context, although I use projects heavily, I have a couple of permanent projects “Plan” and “Inbox”. At times notes need to be moved to other permanent projects (team meetings, misc meetings, etc.) other times although the note was created, there was nothing added so a move to trash would be good.

I use @heyscottyj “Agenda Meeting Wrap-Up Shortcut) which I have modified considerably and I use it in EVERY meeting note to “process it”. The “moving to other projects” or “moving to trash” shortcuts capabilities would be very beneficial.

The idea is the end of the shortcut to do the following:

  • Set Collapsed of Note to On - currently being done
  • Set Completed of Note to On - currently being done
  • Set On the Agenda of Note to Off - currently being done.
  • Move Note to [Project/insert variable] - Requested feature
    OR
    Move Note to Trash - Requested feature

Thanks again,

Mario.

5

Hey thanks for the shoutout! :heart:

For moving to project, if you have a limited number of projects you might move to, you could certainly make a Dictionary of them, using a Choose from List action to decide which one to move to and build an x-callback url with that (as @drewmccormack mentioned).

For moving to trash, I know this is destructive, but does a note disappear if it has no content? Like, if you remove the title and text from a note, does the UI get rid of it, or do you have an empty note?

Also destructive, but if an empty note doesn’t disappear (I suspect it does not), you could replace everything with placeholder text, set the date to tomorrow, or even replace the note content with the content for the next calendar meeting? In this way, it isn’t trashed, but it’s also not keeping content no longer needed and it recycles the note as a container for the next potentially valid thing.

Just some thoughts!

6

Hey Scotty (see what I did there?) :wink:

Thank you!!! both your process meeting and the Agenda daily log shortcuts run my day.

I’ll certainly try the dictionary and x-callback as you both stated to move the note, Will that work with the trash as well? If so you can skip the rest.

Otherwise, as to the trash, what I am calling an “empty note” is a template that comes from your daily log, and I added some sections, so it’s not truly empty.

Ideally, run the process meeting shortcut,

  • if it has data do it’s thing and move it to its project (team meeting, misc meeting, etc)
  • ELSE, nothing to process move it to trash.

Noted, I still haven’t figured out what I’m going to look for, to determine the note is a candidate to be moved to the trash, but it will definitely be a prompt for me to respond to.

Best,

Mario.

7

A quick mention if I may. When I started using Agenda I had a couple test projects to try things out in. For no particular reason I would sometimes clear the note, title, and date to reuse it. Apologies but I don’t remember the specifics only that I had problems with the recycled notes. I want to say it involved linking or events. :recycling_symbol:, great for the environment, possibly not forAgenda.