Do some of you care to give me examples of how you use Agenda everyday? I would like to see the different ways that people use Agenda on a daily basis. Thank you so much. I appreciate it.
I have a daily note which gets generated daily with all my meetings for the day and any available tasksn(grabbed from OmniFocus). The daily note has xcallbacks for any meeting for that day, when I click on that it creates a note for that meeting with all the meeting info. Any action item get imported to OmniFocus and I use Drafts to send the meeting notes to all participants. At the end of the day I delete the daily note and at 7PM the new note gets generated and the cycle continues.
At the end of the week, meeting notes get either moved to a “Project” (Team Meetings, Misc Meetings, etc) or move to trash.
Additionally, I have a couple of “Projects” called “Planning” or “Inbox” where I keep notes which either require additional TLC or are for meetings for the current day which I’ve already began adding preparation notes.
Most of what I described above is using @heyscottyj Daily Agenda Journal (running on PushCut)
With his “Process Meeting” shortcut used AFTER every meeting, this allows me to share the notes and import tasks to OmniFocus
Tools in use
PushCut, Drafts, OmniFocus, and @heyscottyj IOS Shortcuts mentioned above.
At this time, Agenda pretty much runs my day. I am hoping they heavily adapt MCP and Claude as well.
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Thank you so much. I appreciate you taking the time to enlighten me on your use of Agenda.
Hello and welcome.
I mainly use Agenda to store notes related to the life of my family: documents, bills, web-capture, …
(Web-capture are done with the Popclip Agenda extension)
For tasks, I prefer Rmilk
So you store all documents, pictures, and files within Agenda? I am thinking about the best workflow to keep my blog entries together in Agenda along with pictures and other media. I am currently using KeepIt, but if I can manage files/media like videos and photos within Agenda, that would be epic. I need to revisit it. Some recommend Obsidian, but that’s a bit too much for my use case.
I also deeply use Obsidian:
- at the office, to manage all my dev notes and coding wiki
- at home, to manage all my notes on physics (courses, infos, …)
Big advantage of Obsidian: there is a ton of plugins that can help you to manage a big bunch of files (images, citations, ..) . At the office, I just start a internal company wiki to document all the coding expériences we have. Thx to markdown format, I can live update the wiki that other colleagues watch.
Agenda is very good to store documents, make reminders, quickly search…. but it is a proprietary format inside. So you’ll need to export stuff before using it elsewhere. Like Evernote for instance.
With Obsidian, the vault follows (by default) a classical directory-files structure you can browse directly within the Finder.
I’m a big fan of Agenda for storing my personal documents…. but as a mirror of a blog ???
My 2 cents
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Yeah, I would also lean toward Obsidian for something like this. Agenda can hold video and media, but it wasn’t designed to be a tool for managing a big library full of that stuff.
Note that if you have your files on disk, you can create links to them in Agenda. So you might do your project planning in Agenda, with the raw media in Obsidian.
My work is primarily driven by my calendar: committee and board meetings and appointments with individuals in various roles, some staff and others with constituents.
Agenda is the most useful app I’ve found for keeping track of all of that. Mostly I link events and meetings to notes. I generally live in the “today” view as that has what I need to get through my daily schedule. I can drag and drop emails and documents into each note in advance of the meeting so that I have the agenda, reports, financials etc right there in the note where I can make my own notations and make follow up tasks/reminders.
I organize things into various boards and committees with each one having a “Meeting” project and then additional projects for things like annual fund raisers, one-off projects that have multiple meetings, employee supervision etc.
I have a “Daily Note” sort of catchall category where one off things go, meetings with community leaders, etc.
Agenda really shines for me when I understood it was designed to be a calendar connected note tool. I use Apple Notes or DevonThink as information repositories and “junk drawers”. DevonThink is especially nice as I can link a document or collection of documents to an Agenda note - I wish that was possible with Notes. Trying to use Agenda that way just hasn’t been effective - it’s not designed to do that, though I imagine you could make it work if you didn’t mind the extra friction.
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Thank you all for the tips & recommendations. Well, I’ve trimmed down on embedding video files in Agenda 
and re-started journaling on books I read instead.Very similar to the example projects from Agenda. Many of these books are in PDF or ePub format, but unfortunately, copy and paste just does not work smoothly. Somethinig I remember Agenda was doing and it seems its still an issue,
Agenda formats the pasted text very strangely—it often adds unwanted hyphens (“-”) throughout the text and messes up the spacing, forcing me to manually adjust each sentence. The whole process is really time-consuming. I even tried copying text from the book into TextEdit or iA Writer first, but the issue happens across most of my text apps.
Is there maybe some formatting trick or setting I am missing?
The hyphens may be coming from the PDF rather than from Agenda. Books and papers are typeset with the text already broken across lines, and where a word is split at the end of a line the hyphen is a real character in the file. When you copy, you get those hyphens and the line breaks along with the words, which is also why the spacing lands oddly.
That is why you see it in TextEdit and iA Writer too. Whatever you paste into gets the same characters.
ePub is usually better behaved than PDF, since the text reflows rather than being fixed to a page, so if a book is available in both formats it is worth copying from the ePub.
There is no setting in Agenda that will strip them, I’m afraid. For longer passages, a find and replace pass in a text editor before pasting is the practical route.
Note that you often get better results with pasting if you use Paste As > Plain Text. This strips out formatting, and can lead to a cleaner result.
Kind regards,
Drew
That’s what I do when I have to format some notes (mainly captures from web) before pasting them in Agenda: I do it in BBedit