There’s been a lot of talk here about archiving notes and various suggestions of how it might be done, along with workarounds. Here’s what I think is a new suggestion that came to me, partly inspired by the option in Trello to set Cards to visually age, IIRC by becoming greyed out as the get older.
How about automatically archiving notes that haven’t been edited or viewed for a certain length of time? (The length of time set in preferences).
Once that time is reached the note would be collapsed and greyed out, and perhaps even shrunk with a small title font to take up less vertical space in the project view. People for whom the time sequence is not important could also have these archived notes drop right to the bottom of the project, with a horizontal rule with the text ’show archived notes’ above the first few archived notes each progressive fainter, indicating there are more below.
Something like this would keep the archived notes in the relevant project while keeping them out of sight unless you actually want to use them. It would also remove the mental overload:
- Having to decide which notes to archive
- of the visual clutter of irrelevant (for now) notes
Some additional options for users to choose would include which visual indicators of archiving they would like to apply (ie greying, shrinking etc), and to set some notes to ‘never archive’.
A related thing I’d like to see is auto-collapsing. Not quite the same as archiving, but very similar. My projects end up with some notes open, some collapsed, generally pretty much as random. Which is fine when I’m actively working in a project, but when I go back a week or so later, I have to ‘collapse all’ to get an overview and to make it easy to scroll through the project to pick out the note(s) I’m looking for.
So, the ability to set all notes to autocollapse after a set time would be great. This time would be different to the time for archiving. With an option for pinned notes to be excluded. For me, I’d probably set:
- all notes to collapse after 1 week (since last edit)
- all notes to archive after 2 months.
Does this make any sense?