Archiving Notes (Done)

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1

Kia Ora @drewmccormack and team,

Are there any plans to enable Notes to be Archived as well?

…

FEATURE:

Once I “Mark as Done”, even though I sort them to be at the bottom of a project’s list of notes, I still end up with a number of notes on the screen.
They could otherwise be neatly tucked away as “completed” within the project folder.

WHY:
The cognitive overload can get a bit too high for a project/folder containing a higher volume of notes.
Most are still valid for reference, but not actually active within the project.

As always, cheers for the great work. Keen to see what you’re cooking next; specially the collapsible text. :wink:

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2

You can always collapse a note by clicking the circle in the upper left corner of the note and choosing “Collapse Note”. not quite as clean as moving them to an archive, but may clear up enough space to scale back your cognitive overload :grinning:

3

We have considered it at times, but decided it probably wasn’t worth it. Here are some things you can do instead:

  • Collapse (as already suggested)
  • Turn into a footnote, so it stays at the bottom
  • If you have a lot in one project, you could create an archive project. Eg. “My Project - Archived Notes”
  • In extreme cases, you could setup a search filter to hide notes with a certain tag (eg make a tag “Archived”). You could even turn that into a saved search for a certain project

We also have some tools coming very soon in Agenda 20 that will give more control over the note content you see. Maybe that will help some too.

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4

Footnote is a great hack. I’ll try it.

I need something for sure. I dislike having inactive notes visually mixed with active ones, but it’s not a smart thing to lose project concentration by sending the notes elsewhere, increasing even more the number of clicks and touches required.

Cheers Drew.

5

Doesn’t truly change the experience for me…

I already achieve the same with sorting filters keeping done notes at the bottom.

I’ve also tried folders and then link-back mentions on a master note, but that’s just extra work.

Maybe the collapsing sections will work instead.

Done and visually out of the way, easy to recall when needed.

Must confess I don’t understand why the UX works so differently than others in that context (with no note archiving as a default).

For projects like mine, it gets incredibly overcrowded, adding unnecessary cognitive overload.

I may have to move denser projects outside of Agenda.

Anyway…

6

You can create a archive subcat under the working category and project name and drag note(s) from active to Archive.

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7

I get the feeling you are working a bit against the Agenda-way, imposing more of a traditional note taking approach.

The way we designed the app was that projects were chronological. Things that are important are generally at the top. Things at the bottom are usually things from the past.

The way I work, I put things that are relevant right now on-the-agenda. I spend most of my time in the on-the-agenda section, updating checklists.

My projects are like a timeline. New stuff or future stuff goes at the top, and so forth. I never bother archiving or moving notes. They stay there, but are back in the timeline.

8

Smart overviews are a wonderful tool.
You can leave all notes in a project and determine what you want to actively see via a smart overview.

For example:

  • filter all current and important notes directly via on-the-agenda.
  • filter and display all notes from a project AND NOT Footnote

This means that you only have 1 or 2 places/buttons in the sidebar on the left where you can find everything that is important to you.

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