Inspired by Tracking Open Items
I wonder whether the cultural influence of GTD methodology has gone to far - for me at least. GTD encourages us to break everything down into the smallest, individual action. But I find that by doing do, I lose the context of how the various actions hang together to work towards a bigger goal.
One of the attractions of Agenda for me is the potential to get more of an overview of what I’m working on and why. I say ‘potential’ because I haven’t yet created a structure and workflow that does this to my satisfaction. And part of the reason for that is perhaps that I’m creating actions in Reminders App using the \remind command, and then try to review and plan my work in both Agenda and Reminders.
I’m thinking I need to experiment with:
- using check boxes in notes to keep track of actions
- where the note includes a small number of closely related actions
- making each note as done when all check box actions
- only using /remind and Reminders to alert me that a deadline etc is coming up.
- moving notes on and off The Agenda in my daily review to create the list of notes that I’ll work on each day.
Also I realise it would probably help if I used Projects to arrange my work more into actual projects with clear goals, milestones, actions and endpoints. I generally use the Agenda filing structure to group notes by areas “notes to do with X”, rather than “Project: deliver X”. Obviously not all my work fits a project structure, but I’m going to review how I organise notes with this in mind.
Also again, I realise I’ve not been taking advantage of the Archive function to keep things tidy and focused. In some categories I have up to 20 projects, and now I review how I’m using Agenda I realise a lot of these are complete. While I may need to refer to some of them very occassionally, they definitely need to go in the Archive.
Now I’ve moved completed or reference only projects to the Archive, things are looking for manageble.